TEMPLATE: Fast Flex Meeting Agenda - Neverboss

TEMPLATE: Fast Flex Meeting Agenda

The Best Indicator of Company Culture

Meetings are the best indication of your team or company culture

The best indication of your company culture is your meetings. If people are bored and disengaged, or if stress rules the day, you're wasting human capital. In that kind of environment people can't act like leaders.

The cure is fast, simple, and fun. Switch to Fast Flex Meetings in your next meeting and you can start running meetings everyone looks forward to.

If your people are unfamiliar with Google Docs, you may want to do the QUICK START: Google Docs in 10 Minutes lesson together first.

Click the image below to access the Google Doc template.

The most pertinent Fast Flex Meetings ACTION items from the Neverboss book appear below, with a bit more detail than the book.

Click Image to Get the Template...

Fast Flex Meeting Agenda


CHAPTER: Death to Presentations

ACTION: Introduce the New Meeting Style to Your Team

Introduce the new meeting style in your next team meeting. The three main parts of Exciting Meetings are:​

  1. Quick Check-in
  2. Burning Issues and Decisions
  3. Score the Meeting

The first time you try this meeting format, scores rise to 75% on average. It rises to 85-100% effective and exciting thereafter if you're doing it right.

The team lead helps make sure everyone is engaged, but doesn't necessarily run the meeting. At first, they’ll model it. Then they’ll step back and rotate that job. This trains everyone to help keep meetings moving forward and lead their own teams. People introduce their own agenda items, and everyone takes notes together in the same document. This increases ownership, initiative, and engagement.

​During the week, new burning issues will arise. Make sure a fresh agenda is available above the old one, in the same document, and everyone has the link to it, so they can add these burning issues anytime for the next meeting. This gives everyone a HUGE productivity boost by reducing daily interruptions.

If Google Docs doesn't work for you, use this approach in another good collaboration platform. Use this document as a starting point.

CHAPTER: Believing the Camel

ACTION: Do an Initial Cleansing

Add a burning issue to your next team meetings to ask team members where they're overloaded. Team settings are the best place for this because they allow transparency, mutual empathy, and mutual purpose. Make sure it's safe to say "I have too much." Point out that being overloaded results in feelings of exhaustion or not tending to all the things that feel important.​

Then decide together what they would like to do about it:

  • Do less (stop doing less important things)
  • Allocate more time (from other things, overtime)
  • Get more people (shift assignments around, hire)​

CHAPTER: Let Your Dragons Slay Each Other

ACTION: Do the Apollo 13 Exercise

As a team, watch the Apollo 13, Square Peg in a Round Hole video below. When we tackle problems like this, we call it "throwing the problem on the table."​

Now throw all your current problems and opportunities together "on the table" using sticky notes. Post them where you can leave them up for a week or more. Now start looking for connections like Jeffrey's team did. Remember "three wins and it's in." What connections did you make? Don't take these these sticky notes down yet—you will need them in the "Saying No to a Thousand Things" chapter (Quick Biz Case).

Kevin Crenshaw

Kevin, our approachable CEO, is the author of NEVERBOSS: Great Leadership by Letting Go. He's also a consultant, keynote speaker, Rapid Turnaround CEO, and creator of both Hands-Off Leadership™ and Total Relaxed™ Organization. He loves people, leadership, coaching, speaking, tackling tough problems, and physics, but not usually all at once.

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